Enhanced Parent Portal

Version 5 released! This update includes 3 major improvements:
1. Localization of all the new pages. Future updates should include other language packs as well.
2. Separation of the Parent Demographic Change files into its own plugin. This will allow you to make modifications to that page without future EPP core updates overwriting your changes
3. Database Extension table created for the demographic modify fields included.

Please install as a plugin even if you plan on using custom/web_root for your files. This will allow the localization tags and db extension to install. You may still install the web_root files within the zip to your custom/web_root if that method of customization is desired.

IMPORTANT - PowerSchool no longer allows students to edit their own student record. Because of this 1x Class Registration ONLY works when logged in as a Guardian. Students will have full Class Registration ability if 1x is enabled. I am unsure of what version this happened in, just fyi.

This is a new Parent Portal with more options for student screens.

Allows a school or district to show or hide icons on the public portal. The solution now cleans up the automatic e-mail page options when those options are hidden from normal view and displays a message when the grade & attendance page is hidden. Incorporates Roger Sprik's customization that allows a student to submit course requests just one time.

Stock PS pages that you can control;
Grades and Attendance
Score Detail
Score Detail Setup (Traditional or Traditional and Standards)
Historic Grades
Historic Attendance
Email Notification
Teacher Comments
School Bulletin
Class Registration
Balances
My Calendars

Added pages by EPP that you can control;
Grad Progress
Graduation Progress Setup (Grad proggress or Grad planer)
Demo Update
Honor Roll
Test Scores
Next years schedule (for in building grade changes)
Discipline Log
Access Log
Fees
School Info

V 1.0 - 2.X Changes included in documentation.

V3 (6/30/2011)
PowerSchool 7 Edition

  • Updated ALL pages for PS 7 UI changes
  • Added an option to select at the school level if the Graduation Progress or Graduation Planner is used. By default Graduation Progress is used
  • Added an option to select the use of the stock Scores page or if you would like to use a scores page that that combines Traditional and Standards Assignment scores
  • Custom links on the left hand side in the guardian pages do not have icons at this time if you were looking for them. :)
  • Removed Willington example for initial release

V 3.0.1 (7/4/2011)

  • Thanks to Joshua Schoeneck for modifying the EPP 2.x images to make them PS 7 compatible. Images for the links are now included

V 3.1 (8/16/2011)

  • Updated guardian_header and guardian_header_yui wildcards to correctly redirect on first logon. Also fixed unclosed span tag
  • Updated admin\schoolsetup\portals.html to correct first logon screen
  • Updated eppdialyredirect.txt to correctly redirect on first logon
  • Updated guardian\parentdemographics.html javascript to capture the Guardian name using a change in the FTL file
  • Added guardian\bulletin2.html so users can be directed to the bulletin on logon
  • Added \ftl\guardian\studentList.ftl. Added a hidden input to enable JS to capture the Guardian’s name easier

V 3.1.1 (9/8/2011)

  • Updated \guardian\scores.html fixed un-named if’s that cause all sections assignment scores to show.

V 3.1.2 for PS 7.0.1+ (11/8/2011)

  • Updated guardian_header and guardian_header_yui wildcards. The random icon (demo update, class registration) not showing when it should when switching students should be fixed
  • Updated \guardians\Scores.html added the ability to see the Weighting of final average. (Thanks MT @Shelby for all the help testing)
  • Updated admin\schoolsetup\portals.html to add on/off for the showing of the weighing
  • Updated the following files to correct the “String Key Not Found!” on 7.0.1+
    • Luncbal.html
    • Teachercomments.html
    • Termgrades.html
    • Requests.html
    • Requestform.html
    • Autuemailsetup.html
    • Scores.html

V 3.1.3 for PS 7.0.1+ (11/8/2011)

  • Updated scores.html and tgscores.html. The scores pages were not correctly handling assignments there were not published. This has been corrected

V 3.2 (1/13/2012)

  • All pages were touched in some way
  • Fixed issue where Class Reg’s submit button was off the screen
  • Fixed UI issues that become apparent on several pages after the PS 7.1 upgrade
  • Added the ability to remove the download grades link used for Alleyoop and other websites
  • Added term weighting to the Grades History Score page
  • Added standards grades to Grades History Score page
  • Removed some code from the bulletin2 (first page of day) file that will hopefully clear up the error some people were getting. I never got the error in testing

V 3.3 (2/29/2012)

  • Fixed UI issues on ppstudentasmtlist.html
  • Added link to home.html for previous page if scores page is not disabled
  • Added mobile version of the parent portal. Files in \guardian\mobile\
  • Added mobile detect code to home.html to redirect to mobile version of the portal
  • Updated tgscores.html and scores.html to fix future assignments not showing issue
  • Updated guardian_header and guardian_header_yui files to include version information. New clickable link will be added to the bottom of the page
  • Updated all guardian files to add version information

V 3.3.1 (4/12/2012)

  • Updated redirect code on pages to handle if parent is denied access but student is allowed access
  • Fixed comment/section description wrapping issue
  • Class Request page now shows the next_schools name instead of the current schools name
  • Added a full year list schedule to the bottom of the My Schedule screen

V 3.3.2 (7/30/2012)

  • Updated district\home.html to include 7.2 data validation
  • Updated wildcards to include 7.2 code
  • Added Teachers Comments page back in to prevent students from bypassing the wildcard security

V 4.0 (8/27/2017) BETA

  • Updated pages to be compatible with 8.0+
  • This download is currently not in plugin form!
  • Existing users should remove existing customized versions of /admin/district/home.home and /admin/schoolsetup/home.html. This version adds links using page fragments

V 4.0 (8/28/2014)

  • Plugin Version
  • Uses page fragments on all Pearson pages rather than customizing directly
  • Added page fragments in the /admin/schoolsetup/portals.html page so you can add new on/off switches without customizing the customization. This allows you to take future versions without redoing your customization(s)
  • Replaced /admin/district/home.html and /admin/schoolsetup/home.html with page fragments. If you have older versions you can now remove these custom pages.
  • /admin/students/more2.html now has page fragment to insert link
  • Replaced /admin/students/schedulesetup.html with page fragment. Please remove custom page if it exists from previous version of EPP
  • Replaced /wildcards/guardian_header.txt and /wildcards/guardian_header_yui.txt with page fragments. Please remove custom page if it exists from previous version of EPP.
  • Replaced customized versions of standard PowerSchool pages in guardian portal with page fragments. Please remove custom page if it exists from previous version of EPP.
    • /guardian/autosemailsetup.html
    • /guardian/home.html
    • /guardian/requests.html
    • /guardian/requestform.html
    • /guardian/schoolinformation.html
    • /guardian/scores.html
    • /guardian/teachercomments.html
    • /guardian/termgrades.html

V 4.0.2 (10/21/2014)

  • Fix for the scores page issue in some setups
  • Update page fragments to do different things when 7.x vs 8.x to account for the change from tables to lists

Courtesy of Dan and tweaked by me: If you want to know when parents have submitted data right from the admin\home.html then you can add the following code;
~[tlist_sql;select CASE WHEN sum(ps_customfields.getstudentscf(id,'parent_verify'))> 0 THEN '<a href="students/home.html?selectstudent=parent_verify=1"><font color="#FF0000"><b>Address Verify</b></font></a>' END alink from students where schoolid=~(curschoolid)]~(alink;t)[/tlist_sql]

V 4.0.4 (02/12/2015)

  • Fix for the admin student menu issue that caused the link to show up multiple times
  • Add in link that will show in the upper left side of the admin home menu if there are any updates from the parent portal to be acted on. The link will go away once all have been completed.

V 4.0.5 (03/04/2015)

  • Fix for menu items not showing when Account Preferences is not an option for the user
  • Fix for request form. Previously would auto redirect if the checkbox value was True instead of 1. Now checks for either 1 or True.

V 5.0.0 (07/27/2015)

  • Localization tags added to all pages so that schools can localize any EPP page as needed. Future updates should include more language translations as they are being worked on right now. This modification was sponsored by Orleans Public Schools.
  • Fix for 8.3 - My Schedule page. Will not use built in schedule page if 8.3 or later and the EPP schedule page if the version is earlier than 8.3
  • Move demographics modify page into it's own plugin. This will allow you to update that section without future updates of EPP overwriting your changes
  • Migrate demographic update custom fields to a new database extension. All pages were updated to use the DB Extension. This should improve performance.

V 5.0.2 (08/20/2015)

  • Added DB Extension for 1 field in the schedule setup page
  • Update the schedulesetup fragment to use the new db extension field
  • New plugin for demo modify to fix the missing options in the portals menu and to change the fragment on the home page to use the DB Extension to speed it up

V 5.0.3 (09/11/2015) *Demo update only

  • Fixed the localization tag in html pages. Localization code existed, the tag was incorrect (thanks to cboyle for pointing it out)
  • Remove /admin/javascript/parentdemo.js
  • Update /admin/students/parentdemochange.html to have javascript inside. Update fields and buttons to use cleaner methods. Previously had not updated how the page works since v3. (thanks to vinit for pointing out how old the code was)
  • Update /admin/students/studentpages/parentdemochange.html to properly include the frn (thanks to cboyle for pointing it out)

V 5.0.4 (09/29/2015) *Demo update only

  • Fixed the approve buttons on the admin side
  • Added custom insertion points in /admin/students/parentdemochange.html and /guardian/parentdemographics.html. Insertion point is called pdsdemochange.footer. Thanks to those at PSUG-MI 2015 for the suggestion.

V 5.0.5 (10/25/2017) *Demo update only

  • Fixed performance issues by making home page query more efficient.
  • Removed pre 8.0 support
Sponsor: 
Orleans Public Schools

Customization:

Contributor: 
Brian Andle
Jason Treadwell
Matt Freund
Roger Sprik

PS Verions

7.x: 
N
8.x: 
Y
9.x: 
Y
10.x: 
Y
Plugin: 
Y
CPM Import Friendly: 
Y
Images: 

Comments

It seems that I can only enable the powerschool native Parent Portal options.
I can't see Parent Demographics, Fee's, Balance when allowed under a parent's account.
The checkboxes display correctly though....
The whole U_CLG_EPP_DEMO_CHANGE table is empty. Shouldn't it contain all of the DCID's? The if statements for Parent Demographics check the enabledemoupdate column value but with the table being empty, it doesn't work.
Are there issues with this plugin for Powerschool 9?

Hi, I have the latest version of EPP 5.0.2 Teacher Assignment Comments do not show up in parent portal. Is there a resolution for this?

Thanks
Ann

I can see an option to show fees via /schoolsetup/portals.html but there is no fees file in the guardian portal. Were fees excluded from the latest update?

Today I found the fix, in our case at least but maybe in yours as well:

District mode -> District setup -> Miscellaneous
Make sure that the box to "Do not show the lunch balance on parent/student pages" is UNCHECKED!!

Now, our EPP show/hide fees/balances stuff is working as expected. :)

I do not see the FEE Page in the latest version of EPP - even though the option is available on the Parent Portal Setting page at the district office. Is this Fee Page functionality supposed to be working? Also, how about printing the transcript?
Thank you, Kim

I have removed all of my plugins trying to figure out why the new color scheme was not being applied. I finally starting reinstalling 1 by 1 and everything worked until I hit EPP. That changed everything back to the blue and gave me string key not found for the bulletin.
Anyone have any idea how to fix that?
Thanks.

We found our problem. We had an older CSS in there. Once we removed that, everything worked again.

At the bottom of the plugin information it lists:
7.x: N
8.x: Y
Plugin: Y

Before I try installing this on our hosted 9.2.3 server, I'd like to know that it is expected to work. We are hoping to go online with demographics updates this year and this would certainly save me re-inventing the wheel.
The comments indicate that some people are having problems, I decided it was best to ask in advance!

Don't get me wrong, I have it installed on 9.2.0 and it works, it is just that for some reason, something is causing us to get a string key not found on our bulletin for the calendar widget.

I'll go ahead and install it. I don't plan on using that widget so hopefully we can avoid the string key problem.

This is a great feature the only issue I seem to be having is that the "mark/grade" doesn't show in this tab only the name of the standard is there anyway to get the "mark" to show on this page? or should it be?

We were just upgraded to PS 9.2.3. and am using EPP 9.0.2. When I click on Grade History I get a sting key not found error for the header of each column, i.e. course name, grade, percent, etc. If I disable EPP the scores look fine. Any ideas on how to fix this?

I just upgraded to 9.0.2 and am trying to update the EPP customization, yet am getting "string key was not found!" for everything on my parentdemo.html page. How did you fix this?

Much thanks!!

Pamela M. Lopa

I added the Enhanced Parent Portal Plugin and the Demographics Update Plugin.

For some reason the Demographics Update icon doesn't show up in the parent portal. I have gone into the settings page and enabled it, but it doesn't show up.

Please advise.

Nate

Have you turned on the flag in the student table. U_CLG_EPP.ENABLEDEMOUPDATE

Doug Robertson

Will there be an update to the Enhanced Parent Portal for 9.2 and above?

Thank you.

HI, love the parent update feature but I would like to add some custom fields to it. I have a number DB extensions that I would like to add.
Any advice would be greatly appreciated! Thanks in advance

Doug Robertson

We have the Enhanced Parent Portal loaded and we are seeing String Key Errors on the District setup page and the Portal page. Any ideas?

It is also causing our Registration pages for 16-17 not to work. Once we shut off Customization it works. Thoughts?

Kim Miller
Lakeview Community Schools

As anyone found a resolution to this issue of string key not found. Any help is much appreciated.
Monica Hooten
Batesville Community School Corporation

Any reason why the Sign On screen message does not work with the customization on the PowerTeacher sign in screen? It works for admin and parents, but the message doesn't appear on the teacher screen. If I turn the EPP off, it works, but with it on, only the admin and student screen messages work. Any ideas on how to fix this? Thanks.

Christine Corliss
Data and Communications Specialist/District Webmaster/Publicity Coordinator
ccorliss@cwcboe.org
973-228-6979

Hi,

Apologies if this is asked and answered elsewhere -- I think search is broken right now.

Our high school guidance department wants rising 10th-12th graders to be able to see their Next Years Schedule in the portal, but they do NOT want rising 9th (current 8th graders in separate middle school) to be able to see theirs yet. Even though I have chosen to suppress that button in the middle school, the 8th graders still see it, presumably because the code is being smart and knows that they have a schedule in a new school for the coming year. I've done a temporary hack to the guardian_header EPP wildcard snippet that says "Don't show this button if grade_level = 8", but I wonder if there is a more elegant way?

Thanks as always! -- MB

I've installed and enabled the plugin via CPM, removed all other customizations to the guardian_header wildcards, and tried all combinations of checked/unchecked for Fees AND Balances on the portal settings page; still cannot get either of Fees or Balances (we only use Fees) to appear in the portal. What am I missing? Thanks, -- MB

I have just installed the EPP and the EPP Demo Modify. I activated both Plugins and am able to see the added icons when I logon as a parent. I do not see any documentation showing how to configure which icons are displayed or where to configure the EPP Demo Modify.
Am I missing something basic?

Thanks,
Bob Owens
Vergennnes, VT

Bob Owens
ANWSU
Vergennes, VT

I installed the EPP and see the controls under District Parent Portal Settings. The Parent Demographics column is not checked but there are no parent demographics icons showing in the portal. Is there something that has to happen before the parent demog appears on the screen?

Bob Owens
ANWSU
Vergennes, VT

I have done the same as you, but there is no change.

Hi, I'm having trouble understanding how the plugin displays test results. I created a test in admin, imported results, but don't see them displayed under test results in the parent portal. I'd want them to be under standardized tests, but don't know how I'd specify that.

Also, before I took over, benchmark tests were imported somehow (probably schoolnet) but I don't know which table that data is in, or how EPP pulls and displays it?

Found it. Test Results was from the Schoolnet plugin, NOT EPP, and its distinct from Test Scores, which EPP allowed me to switch on. All is well.

In PS Admin I have "Allow students/parents to select Post-Secondary Plans" turned off but in the Parent Portal, when a parent selects "Graduation Progress" from the nav bar they get the "Post-Secondary Plans Selection" screen. They have to click on "Submit" to proceed to the "Graduation Progress" screen.

Here was the response from Pearson Tech:
I was able to reproduce the issue with that login. The problem is caused by the fact that the "Graduation Progress" link in the toolbar is a customization, and therefore unaffected by the setting at the administrator level. The usual path to that page, Grade History > Graduation Progress, does not display the same behavior. Unfortunately, we do not support the behavior of customizations.

I am not seeing the Parent Demographic Change page and there isn't a "flag" that comes up on the main page like it says.

Hi, Where can I find the documentation on the setup of EPP? I want to turn some features off. Thank you

Found it

I have the newest version installed. Every time I attempt to enable the plugin, I get an error message:

u_dyn_students_1.xml: Cannot remap field Applic_Submitted_Date in non custom field table Students

Any ideas? I looked at my field list and I have an applic_submitted_date field as well as U_Dyn_Students_1.Applic_Submitted_Date, U_Dyn_Students_1.Applic_Submitted_Date01, and U_Dyn_Students_1.Applic_Submitted_Date02!

Help please!!!

I just updated to the newest version and need to re-do this screen. I need to add additional fields foe changing/updating, as well as change some of the verbiage already on the page. I used to go to the parentdemographics.html screen and change it there, but now I see that that their other areas (sorry - not technical enough to know the right term). Example: I need to change the title of "Father's Day Phone" but I don't see where to do that. Instead, I see this code:

([Students]fatherdayphone)

Any help would be SO appreciated.

We recently updated to PS 10.0 and our "link" is broken to the Enhanced Parent Portal settings page since PowerSchool has changed the "canned" pages where the Parent portal settings are. What is the easiest way to correct this?

PS 10.x, EPP 5.0.2 enabled, logged in as a student the Class Score Detail screen only displays 2 assignments even there are many more assignments for that section. Disable the EPP all assignments show as expected. Anyone else notice this?

Which gradebook are you using? I found with PTP there were duplicate lists of assignments and it was hiding the new layout in 10.0.x We ended up deleting the EPP plugin to avoid confusion.

Dan Morgan
Saint Mary's College High School
Berkeley, CA

Dan Morgan
PS Support
Saint Mary's College High School
Berkeley, CA

The only one that has been reported is for a PTG section. No other teachers /students have reported anything.

We are on PS 10.0.2 and EPP 5.0.2 and we are struggling to get assignments to show up in the student/parent portal. I have tried disabling the plugin with no luck. Any ideas?
Thanks
Eric Miletich
Kalispell, MT Public School

We were having the same issue with teachers who are using the new gradebook. We had to go into PS Administrator, clicked on Custom Pages-Admin-Students-scores.html, deleted the custom page and used the original page. That seemed to work for us.

Michelle Krecklow

having trouble with this page as well with not displaying assignments from PT Pro. there's a tlist: sql on the page but I don't know enough sql to see where the problem might be.

I also had to revert the page to the original code to get the grades to show up, but now I have double grades because the teacher was converted to PTP after having assignments in the old Gradebook.
If I go to the portal settings page in our admin area:
/admin/schoolsetup/portals.html
I can turn off score detail, but then there is a message that shows up.
It is too late on this Friday for me to strip the code out, I'm hopeful that an update to the plugin will come that adjusts for the new scores detail coming out of PowerTeacher Pro.

The parent demo option isn't showing up on the parent login side even though it remains unchecked. I can see it on the Admin side. Any ideas on how to fix this? Thank you!!!

If you've previously customized the navigation area (I had) you'll need to revert to the original so that the plugin can do its thing.
Other than that, I'm not sure.

I am having this same issue at one of my schools! Have you found a fix yet?

Nothing yet... and there were no previous modifications to this as we're just starting with Powerschool in this district

The parent demographics piece contains an extra step. Since multiple parents would have access and it's possible parents don't play nice with each other after a separation we felt it was necessary to add a step in that allows you to turn off the feature for parents not playing nice while allowing the feature to exist for everyone else. This field needs to be set for all parents to have access. If someone has abused the privilege then you can turn that individual user off.

To find the field go to a student > Custom Screens > Parent Demo Change and check the box to enable demographic update (it comes with a warning)

To do this for all students:
Select all students you want to enable
Mass change the enabledemoupdate field to 1 (using your mass change method of choice)

Jason Treadwell
Custom Solutions Specialist
jason@powerdatasolutions.org
www.powerdatasolutions.org

As I understand it, this is an amazing free resource provided by the work of volunteers. I'm wondering if updates are stopping or if there are options for support besides this forum?
We're running into issues that made me have to turn off the non-demo part of the plugin for now, I'm now worried about our new reliance on the demo update plugin. I'd be very sad to have to stop using it when we've gotten people one board.

Updates are as we can manage them. There are actually a bunch of updates waiting to be released including one for EPP. not sure what your particular issue is but maybe we are addressing it. You can email info@powerdatasolutions.org and my new role should give me a little more time to respond.

Jason Treadwell
Custom Solutions Specialist
jason@powerdatasolutions.org
www.powerdatasolutions.org

Thank you, Jason. I thought I had emailed, but my email indicates I hadn't.
I'm experiencing the problem that others have had, where the PTG assignments and scores still show for teachers that are now on PTP. Because we haven't switched all of our teachers, I can't just turn off the grade display.
Recently (just noticed today) I also starting getting a lot of "String key not found" messages on the Parent Demo custom screen (including its name on the custom screens page) I haven't had a chance to troubleshoot that at all and plan to restart the server tonight to see if it clears up.
Version 10.0.3.0.1190477

Thank you for this beautiful enhancement, however, email addresses are one important field that we would like to make parents fully responsible to edit and update. I don't see this field as part of that page, can we add it? or do I need to ask for this? Please advise.

Jason, My district has several enhancements they would like to see in the EPP for standards-based reporting. Per your comment above to jskahen I have emailed you at both Jason@powerdatasolutions.org and info@powerdatasolutions.org to see if any of our requests could be incorporated into the next release but I haven't heard anything back. I think our district would even help fund some changes but if we don't hear back soon, we will probably be forced to contract with someone else. Please advise asap. Thanks!

Rhonda Fox
rfox@zcs.k12.in.us
Zionsville Community Schools
Zionsville, IN

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