PSCB - Custom Reports (Attendance)

Description

This bundle includes 20 attendance reports organized into 4 categories.

Daily Attendance

    Daily Attendance - Audit
    Daily Attendance - Consecutive Days Absent
    Daily Attendance - Count / Points
    Daily Attendance - Current Date Summary
    Daily Attendance - Date Range
    Daily Attendance - Search by Frequency
    Daily Attendance - Selected Dates

Meeting Attendance Description

    Meeting Attendance - Audit
    Meeting Attendance - Count / Points
    Meeting Attendance - Current Date Summary
    Meeting Attendance - Date Range
    Meeting Attendance - Search by Frequency
    Meeting Attendance - Selected Date
    Meeting Attendance - Teachers Missing Attendance

School Attendance Description

    School Attendance - Daily Code Summary Totals
    School Attendance - Daily Attendance Summary
    School Attendance - Daily Attendance Summary by Date/Code

Student Attendance Description

    Student Attendance - Daily Absences Alert
    Student Attendance - Daily Absent/ADA Summary Totals
    Student Attendance - Daily/Meeting Summary List

The bundle adds 2 reports to the Start/Functions Menu

    Daily Attendance - Selected Date Report (Modify)
    Meeting Attendance - Selected Date Report (Modify)

Acknowledgements

PSCB Development Team
Rob Staats
Manjit Basra
Michael Moore

PowerData Solutions Contributors
Jason Treadwell
Brent Johnson
Brian Andle
Tim Scoff
Matt Freund
Roger Sprik
Dean Dahlvang

Version Info

1.2 (2018-05-23)
- Initial Release

1.3 (2018-06-09)
- Updated HTML 5 button links on two reports.

1.4 (2018-06-22)
Updated the # Days link on the Daily Attendance - Consecutive Days Absent report.

1.5 (2018-09-21)
Updated the Student Attendance - Daily Absent/ADA Summary Totals report. The report will now display attendance totals for a selected date range from previous school years.

1.6 (2018-10-18)
Daily Attendance - Selected Date Report (Modify). Home Phone added to the report results.
Meeting Attendance - Search by Frequency. Added Make Current Student Selection button.

Powerschool Compatible Versions

10.x, 11.x, 12.x

Additional Plugin Requirement

The following PSCB plugins should be installed prior to the installation of this reports bundle.

PSCB - Base Resources
PSCB - Custom Reports (_Home Page)

Installation

Install in System > System Settings > Plugin Management Configuration

Do not unzip the plugin. Install the entire zip file. Be sure to enable the plugin once it's installed.

If you are updating, you can now click on the Plugin name and then use the Update button, and then browse to the new file and click Submit and it will then load the update and then ask you to enable it.

Instructions

Select a school and go to the Powerschool start page.
Click on the PSCB Custom Reports link on the left navigation menu.
Click on the Attendance link to access the Attendance Reports menu.

PS Verions

7.x: 
N
8.x: 
N
9.x: 
N
10.x: 
Y
11.x: 
Y
12.x: 
Y
Plugin: 
Y
CPM Import Friendly: 
Y
Report Type: 
Web Based Report

Comments

I have noticed when I add additional meeting attendance codes to the end of this report it is not sorting correctly. The first column does but additional columns do not.
For Example:
1
1
11
12
15
2
2
20
21
29
3

Confirm that the PSCB - Base Resource installed and enabled on your server?

When entering the attendance codes on the preference make sure the codes are entering consecutively with no blanks.

Example (Correct Order)
T
TU
1
AE

Example (InCorrect Order)
T
TU
1

AE

The blank box will disrupt the sort order.

Hope this helps.

It would be great for these reports to include attendance comment. That way I can look through the students that have missed for example 5 days or more, and see the reasons why. It would then trigger specific outreach.

Thank you!

Alison Blazey
ablazey@ehtp.org
Manager, Data & Research
East Harlem Tutorial Program

I must be missing something but we can't get any of the reports to work, I have the base resources and the home page, reports all come up blank. We are on Powerschool 12.

The Home Page report menu links will appear for each PSCB Custom Reports bundle that is installed. If the menu is blank that would indicate that you installed the Home Page plugin, but no report bundle plugins have been installed and enabled.

Would it be possible to add the current grade for each section reported to each result? We would love to send out teachers this reports to reflect the absents and the reflection on the students grade.

Please indicate which of the 20 attendance reports you want modified.

Thanks,

Rob Staats
PSCB Development

Your request for adding the current class grade to Meeting Atendance/Points report has been added to the PSCB enhancement list. The request will be evaluated for future development projects.

Thanks,
Rob Staats
PSCB Development

I guess that would be helpful lol. My bad on that one. Meeting Attendance - Count / Points

It would be great when reviewing the daily attendance reports that have the column with comments. That the user could edit comments right in the report. That way, they wouldn't have to go back to the students profile, and attendance day and then update comment.

This would increase staff's ability to quickly review all attendance comments, but on the fly update the comment if its missing or there is other info that needs to be added/updated

Alison Blazey
ablazey@ehtp.org
Manager, Data & Research
East Harlem Tutorial Program

The Daily Attendance - Selected Date Report (Modify) report is included in the PSCB - Custom Reports (Attendance) bundle.
This report is a variation of the PDS - One Stop Attendance report.

This report will generate a daily attendance report for a selected date. On the results page you can click on the attendance code to edit the code or comment for the selected student.

Report Location:
Start Page
Select - Functions/Attendance
Select - Custom Reports/Daily Attendance - Selected Date Report (Modify)

Rob Staats
RAS Technology/PSCB Development

Hi ,
It would be great to be able to run a report for class ADA. We send out weekly update with classes with the highest averages, and we currently have to pull out the data and analyze in excel.

Thank you!

Alison Blazey
ablazey@ehtp.org
Manager, Data & Research
East Harlem Tutorial Program

Sorry, but we have no plans to develop this time of report in the near future.

Rob Staats
PSCB Development

We tried to run a report for just October for one of our schools and it pulled nothing. When I run the same report at another school it works. Can someone please help figure out whats wrong? Thanks!

Alison Blazey
ablazey@ehtp.org
Manager, Data & Research
East Harlem Tutorial Program

If the report does not work for a single school you need to check your attendance setup and student FTE/Membership values at that school.

Rob Staats
PSCB Development

They both are set up the same. Is there another place I should look to fix or to check that it is wrong?

Alison Blazey
ablazey@ehtp.org
Manager, Data & Research
East Harlem Tutorial Program

We love your reports and appreciate all that you do! In the 'old' version of the Attendance Frequency Report we could 'Make Current Student Selection' which everyone found so helpful. Is that planned for a future release? Thanks again!

Thanks for pointing out this omission, The "Make Current Student Selection" button has been added to the Meeting Attendance - Search by Frequency report. It will included in the next update of PSCB Custom Reports - Attendance plugin scheduled for next week.

Rob Staats
PSCB Development

Thanks! Just a suggestion but one I think would be very nice--would it be possible to have the report return attendance totals by code rather than a grand total?

Thanks again!

This suggestion has been added to the PSCB Enhancement request list.

Thanks,

Rob Staats
PSCB Development

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