PSCB - Custom Reports (Attendance)

View PSCB Plugin Directory

Version 2.4

Description

This bundle includes 19 attendance reports organized into 4 categories.

Daily Attendance

    Daily Attendance - Audit
    Daily Attendance - Consecutive Days Absent
    Daily Attendance - Count / Points
    Daily Attendance - Current Date Summary
    Daily Attendance - Selected Date / Date Range
    Daily Attendance - Search by Frequency

Meeting Attendance

    Meeting Attendance - Audit
    Meeting Attendance - Count / Points
    Meeting Attendance - Current Date Summary
    Meeting Attendance - Selected Date / Date Range
    Meeting Attendance - Search by Frequency
    Meeting Attendance - Teachers Missing Attendance

School Attendance

    School Attendance - Daily Attendance Summary
    School Attendance - Daily Attendance Summary by Date/Code

Student Attendance

    Student Attendance - Daily Absences Alert
    Student Attendance - Daily Absent/ADA Summary Totals
    Student Attendance - Daily/Meeting Summary List
    Student Attendance - Daily Absent/Monthly Summary
    Student Attendance - Daily Historical Summary
    Student Attendance - Meeting Dates and Count Summary

The bundle adds 2 reports to the Start/Functions Menu

    Daily Attendance - Selected Date Report (Modify)
    Meeting Attendance - Selected Date Report (Modify)

Note: The Daily Attendance - Audit report requires that the Audit attendance records box is checked on the School Setup > Attendance Preferences page.

Acknowledgements

PSCB Development Team
Rob Staats
Manjit Basra

Other Contributors
Adrian Carlson - Development of the Student Attendance - Meeting Dates and Count Summary report.

PowerData Solutions Contributors
Jason Treadwell
Brent Johnson
Brian Andle
Tim Scoff
Matt Freund
Roger Sprik
Dean Dahlvang

Version Info

1.2 (2018-05-23)
- Initial Release

1.3 (2018-06-09)
- Updated HTML 5 button links on two reports.

1.4 (2018-06-22)
Updated the # Days link on the Daily Attendance - Consecutive Days Absent report.

1.5 (2018-09-21)
Updated the Student Attendance - Daily Absent/ADA Summary Totals report. The report will now display attendance totals for a selected date range from previous school years.

1.6 (2018-10-18)
Daily Attendance - Selected Date Report (Modify). Home Phone added to the report results.
Meeting Attendance - Search by Frequency. Added Make Current Student Selection button.

1.7 (2018-12-01)
Daily Attendance - Selected Date Report (Modify)
- Added slide out pane for editing a selected daily attendance code.
- Report automatically refreshes after submitting a code change.

Meeting Attendance - Selected Date Report (Modify)
- Added slide out pane for editing a selected meeting attendance code.
- Report automatically refreshes after submitting a code change.

These reports provide an alternative option to the One Stop Attendance plugin previously published on PDS.

1.8 (2019-2-25)
- Fixed an error with the attmtg_edit.html file. Meeting Attendance codes can now be modified correctly.

2.0 (2021-02-07)
- All attendance reports are now school based only. We are currently developing new district based reports.
- Added additional report fields (Including track) and filter capabilities to most reports.
- Added over 15 enhancement requests submitted by the Powerschool community.
- Consolidated the Selected Date and Date Range reports into a single report (Daily and Meeting).
- Added 2 new reports.
Student Attendance - Daily Absent/Monthly Summary
Student Attendance - Daily Historical Summary

2.1 (2021-03-14)
- The Daily Attendance - Selected Date (Modify) and Meeting Attendance - Selected Date (Modify) reports are now 20.x compatible.
- Added Multi-Select attendance code filter option to several reports.
- Added Teacher filter option to the Meeting Attendance Report - Date Range report
- Added collapse/expand window option to several reports.
- Added additional report elements to the Student Attendance - Daily/Meeting Summary List report.
- The Daily Attendance - Consecutive Days Absent report has been temporarily removed from the bundle. This is due to compatible issues with the latest PowerSchool releases. PSCB is working on an update that will published when completed.

2.2 (2021-03-18)
- Added enroll status to 3 student attendance reports.
- Updated Daily Attendance - Consecutive Days Absent report to be compatible with Powerschool 20.x.

2.3 (2021-04-09)
- The Student Attendance - Daily Absent/ADA Summary Totals report now has an option to display grade level totals for a selected group of students.

2.4 (2021-05-16)
- Added new report: Student Attendance - Meeting Dates and Count Summary
- Special thanks to Adrian Carlson for permission to include this report in the PSCB Attendance bundle.

Powerschool Compatible Versions

21.x, 20.x, 19.x

Additional Plugin Requirement

The following PSCB plugins should be installed prior to the installation of this reports bundle.

PSCB - Base Resources
PSCB - Custom Reports (_Home Page)

Installation

Install in System > System Settings > Plugin Management Configuration

Do not unzip the plugin. Install the entire zip file. Be sure to enable the plugin once it's installed.

If you are updating, you can now click on the Plugin name and then use the Update button, and then browse to the new file and click Submit and it will then load the update and then ask you to enable it.

Instructions

Select a school and go to the Powerschool start page.
Click on the PSCB Custom Reports link on the left navigation menu.
Click on the Attendance link to access the Attendance Reports menu.

Report Type: 
Web Based Report
Compatible PS Versions: 
21.x, 20.x, 19.x
Plugin: 
Y
CPM Import Friendly: 
Y

Comments

Hi, Ive been updating many of the PSCB reports with one of our custom fields. It has worked successfully on many reports, but when I try to add it to the daily and meeting frequency reports, it no longer runs. It seems like I am updating the code correctly as it has worked on other attendance reports. Any ideas on how to troubleshoot? Thanks!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

PSCB encourages users to further customize any of our current plugins, but we can not provide direct assistance with your customization process.

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Rob Staats
PSCB Development

If we are using meeting attendance, and do not have a bridge period for daily attendance, is it possible to use Attendance conversion or Average Daily Attendance to make these Daily attendance reports work? I am curious if any other schools using meeting attendance without a bridge period are able to have Daily attendance numbers.

The report will report all daily attendance values that are manually entered or calculated by a meeting attendance conversion method.

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Rob Staats
PSCB Development

Will those calculated by a meeting attendance conversion only show up in ADA reports or in Daily Attendance reports as well?

Calculated daily attendance values should appear on all reports.

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Rob Staats
PSCB Development

I am trying to run the School Attendance - Daily Attendance Summary and the HS keeps coming up as 100% attendance. The other schools seem to be accurate. What am I missing? Can you please help me? Thank you!

If the report does work properly for an individual school you need to verify the following setup items.

School Calendar
Attendance Codes
Attendance Conversions

Student FTE and Membership

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Rob Staats
PSCB Development

Any possibility these reports can include track?

The PSCB - Custom Reports (Attendance) bundle is currently being updated to include student track in all necessary reports. The update will published in 4 stages by category.

Category 1 - Daily Attendance is scheduled for release on 10/23/20.

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Rob Staats
PSCB Development

Am I missing it, I see your note stating that on 2/7/21 the added additional report fields (including track) was added.
I don't see it in Meeting Attendance Report.

Sherril Acton
Registrar / Administrative Coordinator
541-686-2234 (ph) 541-342-6451 (fax)

Track will be added to the Meeting Attendance reports in the next release of the plugin

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Rob Staats
PSCB Development

I added it myself. Thank you though!

Sherril Acton
Registrar / Administrative Coordinator
541-686-2234 (ph) 541-342-6451 (fax)

In Meeting Attendance - Selected Date Report (Modify), when exporting to CSV, the student name and attendance code fields have extra whitespace and line breaks included. While not visibly obvious when opening the CSV in Excel for the student name, the attendance code doesn't appear unless the row height is expanded. The line breaks and whitespace are visible when opening the CSV in a text editor.

Thanks for bringing this issue to our attention. It will fixed in the next release of the Attendance Reports bundle which is scheduled for release on 11/15/20.

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Rob Staats
PSCB Development

Good Afternoon. The Dean of the HS just loves this report but it is not giving any Tardy totals. Where do I go to set up that information? The two tardy attendance codes (TS and T) are mapped to the Attendance Code Category of Tardy. Am I missing a step?

Thank you

Nancy L Van Volkenburg

If you would like to review this issue via a conference call or Zoom session, please send a contact number to pscb.development@gmail.com

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Rob Staats
PSCB Development

Hi,
We are running some of the meeting attendance reports, and it would be great to have an average or totals of the codes at either the bottom or top of the screen. So if Im looking at a student, I can see the total # of a code he has for that day. Can this happen? It would be great to have something like this on the Attendance/Enrollment page as well. As you do for daily attendance. Thanks!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

This request been added the the PSCB enhancement list.

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Rob Staats
PSCB Development

Hi,
We ran meeting attendance report for the current day and a specific period, Meeting Attendance - Selected Date. Can we get the course name on there? It's helpful to quickly clarify who is missing from what. And/or on this report Meeting Attendance Report - Selected Date (Modify). Thank you!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

We have still been using the student attendance range report from the old Custom Report Bundle. Recently the copy button stopped workling because it used Flash. My question, is there an easy way to rework the copy/export boxes or is there a plan to add a similar Student Attendance Range report for the current PSCB Attendance Reports

The PSCB - Custom Report (Attendance) includes a Student Attendance - Daily Absent/ADA Summary Totals report.

This report will provide you with the same information (and more) as the old CRB report.

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Rob Staats
PSCB Development

We just discovered that the headers are not matching up to the proper period. In this report, it is showing up as:

P1 P2 P3 P4 P5... when actually, it is
P1 HR P2 P3 P4

In the Meeting Attendance - Current Date Summary, it is listed correctly as:
Period 1 Homeroom Period 2 Period 3...
This is how it the headers should be. How can this be corrected?

Carol Simon
Atlantic City Board of Education

Thanks for brining this issue to our attention. It will be corrected in next release of the Attendance report plugin.

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Rob Staats
PSCB Development

When looking to modify a student attendance record for Meeting Attendance (middle/high schools), the pop-out window does not display any options. The screen is completely blank. When modifying daily attendance (elementary schools), the information is available to make the change and works properly. Please advise.

What browser and version of Powerschool are you currently using?

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Rob Staats
PSCB Development

Sorry for the delay in responding. Chrome Browser - 87.0.4280.141 PowerSchool V 20.11.0

Update - when I am in custom page management looking at the code for this report and use the preview page option it is showing the pop out correctly. But on the live side when trying to use the report it gives me the error.
-----------------------------------
I am having the same issue - when clicking on the attendance code, the pop out is blank where it should go to the student change attendance page. Also, when I click on the student name I get an error "An error was detected contacting the server. Please contact customer support if this continues to occur."
Using Google Chrome and also tried FireFox browsers

Any assistance is greatly appreciated and thank you for all you do to make our jobs easier!

Sherril Acton
Registrar / Administrative Coordinator
541-686-2234 (ph) 541-342-6451 (fax)

Thanks for bringing this issue our attention. We will explore the cause.

--
Rob Staats
PSCB Development

This issue will corrected in the next update of the PSCB - Custom Reports (Attendance) plugin.

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Rob Staats
PSCB Development

Morning,
It would be great to pull attendance data by course or teacher. It would help quickly see how one course section is doing compared to another. Thanks

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

Thank you for the suggestion, but at this time PSCB has no plans to develop this type of report.

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Rob Staats
PSCB Development

I would like to see attendance comments included in a student attendance report. For example;

[1]LastFirst
Attendance_CodeID
[156]Att_Code
Att_Date
Att_Comment

Thank you for all the great plugins!

The PSCB Custom Reports - Attendance bundle includes a Student Attendance - Daily/Meeting Summary List report. The report lists attendance (including comments) for a selected student and date range.

The plugin is available for download at PowerData Solutions.
https://www.powerdatasolutions.org/content/pscb-custom-reports-attendance

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Rob Staats
PSCB Development

Thanks for the reply. I only see the comments when viewing an individual student: Start Page > Student Selection > Meeting Attendance List.

The following does not include comments. Maybe I am in the wrong spot?
Start Page > PSCB Custom Reports > Attendance > Student Attendance - Daily/Meeting Summary List

An updated version of the PSCB - Custom Reports (Attendance) is being published on 1/5 21. Review the updated reports and let us know if there are other items we can add.

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Rob Staats
PSCB Development

The Daily/Absent/ADA summary report is looking at my ELng Present code as an absence. We were full remote until last week and just started using the ELP code. The code is mapped to Elng Present in the school's code set-up, and is calculating correctly on the Illinois Student Attendance Report required for reporting In-Person Present and Elng Present attendance to the state.
I have also made sure the ELng code is added in the PSCB Attendance setup. Am I missing something, or is anyone else experiencing this?

In each school navigate to: Start Page > School Setup > Attendance Conversions.

Click on Defined for the conversion type you are using.

Confirm that the Day Attendance Value for the ELng Present code is set to 1.

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Rob Staats
PSCB Development

Just downloaded newest version. We are looking for students that are present. I have a student that is in school but is not pulling onto this report. We do have some students that are blank first period. I am confused as to the criteria it is looking for?

We have the same issue. We are using the default Present for our in-person Present, (so no code is entered), but when I run the report, it only shows students that have an actual code entered for that period.

The default Present code does not created an attendance record. If a record is not created there are no Present records to search for and count.

If you want to generate this count, you need to create another present code and assign it to each student every day and period. This will create present records that can be included in the report query.

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Rob Staats
PSCB Development

Which report are you running?

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Rob Staats
PSCB Development

Student Attendance - Daily/Meeting Summary List - only goes up to P15 and we have many more than that. How do I go about getting the others to show?

How many periods do you have?

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Rob Staats
PSCB Development

30

30 periods - Wow! I've been working with Powerschool for 21 years and have never seen that many periods.

In any case we are updating the report to accommodate 30 periods.

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Rob Staats
PSCB Development

Awesome! Thank you. We are a school with PS thru 21 and then with COVID things really went haywire! Thanks again!

Hi,
We just added a few new periods for our hybrid model and when I run the Meeting Attendance Report by date, I see the columns with the periods, but it is blank/greyed out all the way down the column. Any ideas why that is happening?

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

Where can I find the reply or solution to this comment/inquiry? I would like to add additional daily codes.
Thank you for all you do to enrich PS SIS.

Which specific report are you referring to?

For certain Daily and Meeting reports you can specify the attendance codes you want on the reports.
Navigate to Start Page / PSCB Reports
Scroll to the bottom of the page.
Complete the setups for all of the PSCB Custom Report Settings.

--
Rob Staats
PSCB Development

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