PSCB - Custom Reports (Attendance)

View PSCB Plugin Directory

Version 2.9

Description

This bundle includes 23 attendance reports organized into 4 categories.

Daily Attendance

    Daily Attendance - Audit Changes
    Daily Attendance - Consecutive Days Absent
    Daily Attendance - Count / Points
    Daily Attendance - Current Date Summary
    Daily Attendance - Selected Date / Date Range
    Daily Attendance - Search by Frequency

Meeting Attendance

    Meeting Attendance - Audit Changes
    Meeting Attendance - Count / Points
    Meeting Attendance - Current Date Summary
    Meeting Attendance - Selected Date / Date Range
    Meeting Attendance - Search by Frequency
    Meeting Attendance - Teachers Missing Attendance

School Attendance

    School Attendance - Chronic Daily Absent Metrics
    School Attendance - Daily Attendance Metrics
    School Attendance - Daily Attendance Percent
    School Attendance - Daily Attendance Summary by Date
    School Attendance - Daily Attendance Summary by Date/Code

Student Attendance

    Student Attendance - Chronic Daily Absent Alert
    Student Attendance - Daily Absent/ADA Summary Totals
    Student Attendance - Daily Absent/Monthly Summary
    Student Attendance - Daily Dates and Count Summary
    Student Attendance - Daily Historical Summary
    Student Attendance - Daily/Meeting Summary List
    Student Attendance - Meeting Dates and Count Summary

The bundle adds 2 reports to the Start/Functions Menu

    Daily Attendance - Selected Date Report (Modify)
    Meeting Attendance - Selected Date Report (Modify)

Note: The Daily Attendance - Audit report requires that the Audit attendance records box is checked on the School Setup > Attendance Preferences page.

Acknowledgements

PSCB Development Team
Rob Staats
Manjit Basra

Other Contributors
Adrian Carlson - Development of the Student Attendance - Meeting Dates and Count Summary report.

PowerData Solutions Contributors
Jason Treadwell
Brent Johnson
Brian Andle
Tim Scoff
Matt Freund
Roger Sprik
Dean Dahlvang

Version Info

1.2 (2018-05-23)
- Initial Release

1.3 (2018-06-09)
- Updated HTML 5 button links on two reports.

1.4 (2018-06-22)
Updated the # Days link on the Daily Attendance - Consecutive Days Absent report.

1.5 (2018-09-21)
Updated the Student Attendance - Daily Absent/ADA Summary Totals report. The report will now display attendance totals for a selected date range from previous school years.

1.6 (2018-10-18)
Daily Attendance - Selected Date Report (Modify). Home Phone added to the report results.
Meeting Attendance - Search by Frequency. Added Make Current Student Selection button.

1.7 (2018-12-01)
Daily Attendance - Selected Date Report (Modify)
- Added slide out pane for editing a selected daily attendance code.
- Report automatically refreshes after submitting a code change.

Meeting Attendance - Selected Date Report (Modify)
- Added slide out pane for editing a selected meeting attendance code.
- Report automatically refreshes after submitting a code change.

These reports provide an alternative option to the One Stop Attendance plugin previously published on PDS.

1.8 (2019-2-25)
- Fixed an error with the attmtg_edit.html file. Meeting Attendance codes can now be modified correctly.

2.0 (2021-02-07)
- All attendance reports are now school based only. We are currently developing new district based reports.
- Added additional report fields (Including track) and filter capabilities to most reports.
- Added over 15 enhancement requests submitted by the Powerschool community.
- Consolidated the Selected Date and Date Range reports into a single report (Daily and Meeting).
- Added 2 new reports.
Student Attendance - Daily Absent/Monthly Summary
Student Attendance - Daily Historical Summary

2.1 (2021-03-14)
- The Daily Attendance - Selected Date (Modify) and Meeting Attendance - Selected Date (Modify) reports are now 20.x compatible.
- Added Multi-Select attendance code filter option to several reports.
- Added Teacher filter option to the Meeting Attendance Report - Date Range report
- Added collapse/expand window option to several reports.
- Added additional report elements to the Student Attendance - Daily/Meeting Summary List report.
- The Daily Attendance - Consecutive Days Absent report has been temporarily removed from the bundle. This is due to compatible issues with the latest PowerSchool releases. PSCB is working on an update that will published when completed.

2.2 (2021-03-18)
- Added enroll status to 3 student attendance reports.
- Updated Daily Attendance - Consecutive Days Absent report to be compatible with Powerschool 20.x.

2.3 (2021-04-09)
- The Student Attendance - Daily Absent/ADA Summary Totals report now has an option to display grade level totals for a selected group of students.

2.4 (2021-05-16)
- Added new report: Student Attendance - Meeting Dates and Count Summary
- Special thanks to Adrian Carlson for permission to include this report in the PSCB Attendance bundle.

2.5 (2021-05-23)
- Added new report: Student Attendance - Daily Count/Dates Summary.
Note: The PSCB - Customization (Student Attendance Pages) plugin should also be installed for use with the PSCB – Custom Reports (Attendance) bundle.

2.6 (2021-12-31)
- Added 3 new reports
School Attendance - Chronic Daily Absent Metrics
Daily Attendance metrics for various student sub groups and a specified ADA Threshold.

School Attendance - Daily Attendance Metrics
Daily Attendance metrics for various student sub groups.

Student Attendance - Chronic Daily Absent Alert
Daily attendance list of students with a specified ADA Threshold.

2.7 (2022-01-08)
- Updated 1 Report
Meeting Attendance - Teachers Missing Attendance
Added Teacher Email link. When clicked it creates an email with address and message indicating the class/period that needs attention.

2.8 (2022-01-29)
- Updated 1 Report
Meeting Attendance - Teachers Missing Attendance
Added Meeting Attendance date to the teacher email message.

2.9 (2022-02-25)
- Updated Report: Daily Attendance - Selected Date Range
Report available at the district level

- New Report: School Attendance - Daily Percent
Report available at the district level and includes a multi-select school option.

Powerschool Compatible Versions

21.x, 20.x

Additional Plugin Requirement

The following PSCB plugins should be installed prior to the installation of this reports bundle.

PSCB - Base Resources
PSCB - Custom Reports (_Home Page)
PSCB - Customization (Student Attendance Pages)

Installation

Install in System > System Settings > Plugin Management Configuration

Do not unzip the plugin. Install the entire zip file. Be sure to enable the plugin once it's installed.

If you are updating, you can now click on the Plugin name and then use the Update button, and then browse to the new file and click Submit and it will then load the update and then ask you to enable it.

Instructions

Select a school and go to the Powerschool start page.
Click on the PSCB Custom Reports link on the left navigation menu.
Click on the Attendance link to access the Attendance Reports menu.

Report Type: 
Web Based Report
Compatible PS Versions: 
21.x, 20.x
Plugin: 
Y
CPM Import Friendly: 
Y

Comments

Which specific report are you referring to?

For certain Daily and Meeting reports you can specify the attendance codes you want on the reports.
Navigate to Start Page / PSCB Reports
Scroll to the bottom of the page.
Complete the setups for all of the PSCB Custom Report Settings.

--
Rob Staats
PSCB Development

The tables shown are the same even if you choose what specific students to view.

For example, I select a specific group of students and run this report I still see the totals for the whole building, not just my selected current selection.

Is it possible for the table to reflect the Students To View totals only.

Thank you

Confirm that you are following theses steps.

Make a current student selection.
Navigate to the Student Attendance - Daily Absent/ADA Summary Totals
Click on the drop down under Students To View.
Select Current Selection. The student selection count will be displayed.
Click submit.

--
Rob Staats
PSCB Development

Rob,

Yes, those are the steps that are being taken.

Please confirm that you have installed version 2.2 of the PSCB - Custom Reports (Attendance) plugin. If true, send a screenshot of the report results to pscb.development@gmail.com

--
Rob Staats
PSCB Development

I have verified v 2.2 and have sent screenshots.

Thank you, Elizabeth

Let me start by saying, I know this is a user error, forgive me.
When I run the (2.2) School Attendance Daily Attendance Summary, the Membership and Present columns generate "<<<<<<" for any date range that I select. I am sure I have omitted setting something up correctly. Thank you for any recommendations to remedy this.

did you get an answer to this?

If you would like to schedule a Zoom conference to review this issue, you can send your contact info to pscb.development@gmail.com.

--
Rob Staats
PSCB Development

I have the most recent version installed. The report is pulling 2 records per student, one of which has an erroneous District of Residence. These are all PK3 students who have no other enrollments at any time. Any ideas?

Peggy Medema

Hi,
Were in summer school and I have students remote enrolled. I tried running the meeting attendance reports and I am getting blanks. I tried to select the kids first and then run the reports and they do not work. Any ideas?

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

These reports are not compatible with Summer School enrollments.

--
Rob Staats
PSCB Development

It looks like enrollment data does work though. Is this something that you will potentially take on in the future? Thanks!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

First, the Student Attendance - Daily Absences/Monthy Summary has "Monthly" misspelled. Second, the report does not appear to count Absence codes except for the default "A". We added an "Absence Remote / A-R" and it is being ignored in the counts. The "A-R" is picked up fine on other reports including the "Student Attendance - Daily Count/Dates Summary"

If you want to review this, I'm available today at 3:00 pm for a Zoom conference. If this works for just send a Zoom invite to pscb.development@gmail.com.

--
Rob Staats
PSCB Development

Navigate to Start Page > School Setup > Attendance Conversions.

Confirm that all attendance code conversion values have been entered corrected.

I suspect that you did not enter a conversion value for the newly created "Absence Remote / A-R" code.

--
Rob Staats
PSCB Development

We are running PowerSchool 20.11.4, PSCB - Base Resources 3.3, PSCB - Custom Reports (_Home Page) 2.0 and PSCB - Custom Reports (Attendance) 2.5. We have some users, but not all, who are getting a blank drawer when they click on an attendance code to edit an attendance entry using "Meeting Attendance Report - Selected Date (Modify)". We are seeing this on at least Safari Version 14.1.2, Chrome 94 on Windows 10 and Firefox 92 on Mac/Win 10. We have tried clearing cache and logging the user into freshly installed computer so they get a completely new profile. Is anyone else seeing this? Any ideas what we might be able to do to get this working?

Hi,
Any ideas why the Teachers missing attendance doesn't work when "All Periods That Started" is selected? All other cases work.
Thanks,

Hi, just a heads up, after running the report, the title is spelled sumary and not summary. Thanks!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

Thanks for bringing this typo to our attention. It will be corrected in the next release of the plugin.

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Rob Staats
PSCB Development

I made a comment before thinking it was Java being the problem, but I meant Flash. The buttons don't work since flash is disabled in the chrome browser

Zachary Pringle

If you download and installed the PSCB - Bases Resources plugin v3.5, HTML export buttons will be appear on all PSCB customizations and reports.

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Rob Staats
PSCB Development

Hi, We are still seeing random students who inaccurate attendance data when we run the Student Attendance - Daily Absence Alert
report for > a certain amount of absences. We have some students showing up with 40+ absences but they have only been absent 1 day. Their FTE looks good. Is there anything else we can check? Thanks.

Hi, The old report had teacher email address and it looks like the upgrade had that removed. Can we put it back? It was super helpful when needing to reach out to teachers. Thank you!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

The email addresses are now there in version 2.7 that was released on 01/08/2022, In fact, When clicked it creates an email with address and message indicating the class/period that needs attention. This is an awesome feature and makes it so quick and easy to send a message to those teachers.

The only issue I'm having is that when "All Periods That Started" it's showing classes later in the morning or afternoon. We are hosted by PowerSchool and it lists the correct time, but I'm wondering why the issue?

Dan Morgan
Saint Mary's College High School
Berkeley, CA
Hosted - PS 21.11.1

Dan Morgan
PS Support
Saint Mary's College High School
Berkeley, CA

Is additional set up required for the new Student Attendance - Chronic Daily Absent Alert? No data is returning for that custom report.
The School Attendance - Chronic Daily Absent Metrics is pulling data using the same ADA threshold. Thank you!

Can't seem to get the school Attendance By Date, Code and School report to pull any data.

The report that comes up for missing teacher attendance is great. I have some sections that do not populate in the email as well as no date. Is it possible to add the date to the email?

Blake Stein
Assistant Principal
McGill-Toolen Catholic High School
steinb@mcgill-toolen.org

Morning! I was using this report today to try and cross reference which students where absent to which period w/ the idea that I could change attendance directly into the form. The way it is set up does not allow for that. Is there a way to have it set up like the "Meeting Attendance - Current Date Summary" where staff can click right on any attendance code and update as needed. It would help staff more easily see period attendance throughout the day and be the 1 stop show to update as needed. Thank you for everything!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

The Meeting Attendance - Selected Date Report report is designed to be read only.

The Meeting Attendance Report - Selected Date (Modify) had the edit code feature.

It was designed that way for security reasons.

--
Rob Staats
PSCB Development

Morning! I was using this report today to try and cross reference which students where absent to which period w/ the idea that I could change attendance directly into the form. The way it is set up does not allow for that. Is there a way to have it set up like the "Meeting Attendance - Current Date Summary" where staff can click right on any attendance code and update as needed. It would help staff more easily see period attendance throughout the day and be the 1 stop show to update as needed. Thank you for everything!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

We have 20 schools and this report works great for all of them except our 2 largest high schools. Membership is over 999 and the report will not list these numbers. For membership and present we get the following for these schools - <<<<<. I assume the value for these field needs to be changed to list 4 digits?

Thanks,
Tara Almoney
Systems Analyst
Montgomery County Public Schools (VA)

Tara S Almoney

Try expanding the width of your browser window to see if the columns expand enough to view the values. We will review the report coding to set the width needed based on the value displayed.

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Rob Staats
PSCB Development

Our district ran a few PSCB custom attendance reports at the district office level, but those have disappeared...any reason that they are no longer accessible in the most recent versions?

District accessible attendance reports are being reviewed and will be available in the next release of the Attendance Reports plugin.

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Rob Staats
PSCB Development

On the Meeting Attendance - Search by Frequency report, how could I add a Total row at the bottom for the # Att Record column. Our middle school attendance secretary runs this report to see how many tardies each grade level has per quarter. Right now she exports into csv to get the sum of the # att records. Or is there another report that might work better for this? Thanks!

This request has been added to the PSCB enhancement list. We hope to include it the next release of the PSCB Attendance Reports bundle.

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Rob Staats
PSCB Development

Hello - this is our first-year Powerschool and PSCB is great with users. How is ADA calculated? We are trying to see if we can calculate it ourselves. Is it is a field in one of the tables or are you calculating it - and if so, what fields and tables do you use? Thanks,

Joe Ehrmann

Good Morning,

I am getting 100% present for some schools that definitely had absences (School Attendance - Daily Percent). Is there any reason this is happening?

Thank you!

If you would like to schedule a Zoom conference to explore the CPP Public Portal setup, please send your contact info to pscb.development@gmail.com.

Upon receipt I will send you some possible dates.

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Rob Staats
PSCB Development

We use the report Student Attendance - Daily Absent/ADA Summary Totals. On the latest update, we no longer see the ADA Summary totals. Was this removed??

I was also using that to show grade-level summaries. That is no longer available since Attendance 2.6 version. I will be happy if we have it back.

Soner Soysal

I was also using that to show grade-level summaries. That is no longer available since Attendance 2.6 version. I will be happy if we have it back.

Soner Soysal

All of those attendance totals are now included in a new report entitled: School Attendance - Daily Attendance Metrics.

This report lists school attendance metrics for the following categories.

Daily Attendance Metrics (Grade Level)
Daily Attendance Metrics (Gender)
Daily Attendance Metrics (Ethnicity)
Daily Attendance Metrics (Low Income)

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Rob Staats
PSCB Development

We use the report Student Attendance - Daily Absent/ADA Summary Totals. I recently updated to v_2.9. When I did that we no longer see school level summary totals on this report. Have those been removed or do I have another issue?

Thanks!
Sally Jensen

So sorry - I now see your previous comment on this! Got it! THank you!

I have 2.9 of PSCB - Custom Reports (Attendance) installed.

If I use /admin/attendance/functions/checkatttaken.html for today and see teacher attendance missing I would expect to see the same teachers listed on

/admin/reports_pscb/attendance/attmtg_missing.html

However, I get No Records Found.

This works fine at other schools on my server and also for my problem school, if I go back to the beginning of the year.

I reviewed the calendar setup for the problem school and I do know that this school has adjusted the calendar to remove some days from in session for weather closure so I feel as if that might be causing a fault.

Any help or suggestions for items to review?

Thanks very much for all your work on these reporting packages. They are simply awesome!

Sean Cain

I need more information to investigate this issue.
If you would like to schedule a Zoom session to review, I’m available on Monday, 5/23 at 3:30 pm (EST).If this works for you, just send a Zoom invite to pscb.development@gmail.com.

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Rob Staats
PSCB Development

I need more information to investigate this issue.
If you would like to schedule a Zoom session to review, I’m available Tuesday, 3/29 at 3:00 pm (EST). If this works for you, just send a Zoom invite to pscb.development@gmail.com.

--
Rob Staats
PSCB Development

The "Student Attendance - Chronic Daily Absent Alert" report lists students with 0 days membership and I think those should be excluded. This is primarily No Show students where the entry date and exit date are the same.

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