PSCB - Custom Reports (Grading)

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Version 3.3

Description

This bundle includes 31 grading reports organized into two categories.

Grading - PT Pro Gradebook

    Class - Assignment Metrics
    Class - Category and Assignments Summary
    Class - Grades and Assignment Scores
    Class - Grades By Activity
    Class - Grades and Comments
    Class - Grades Search
    Class - Grades Verification
    Class - Percent Grades Range
    Class - Student Assignments Status
    Gradebook - Categories
    Gradebook - Class Descriptions
    Gradebook - Manual Override Grades
    Gradebook - Missing Grades
    Gradebook - Out of Sync Grades
    Gradebook - Out of Sync Numeric Grades
    Gradebook - Percent Change
    Gradebook - Section Metrics
    Gradebook - Section Readiness
    Gradebook - Teacher Preferences
    Gradebook - Traditional Grade Calculations
    Gradebook - Update Status

Grading - Stored Grades

    Stored Grades - By Course/Teacher
    Stored Grades - By Student
    Stored Grades - Duplicate Grades
    Stored Grades - Honor Roll
    Stored Grades - Missing / Blank Grades
    Stored Grades - Search
    Stored Grades - Search (Grade Modifications)
    Stored Grades - Summary
    Student Earned Credits Summary By Credit Type
    Student Potential/Earned Credits Summary

Acknowledgements

PSCB Development Team
Rob Staats
Manjit Basra
Michael Moore

PowerData Solutions Contributors
Jason Treadwell
Brent Johnson
Brian Andle
Tim Scoff
Matt Freund
Roger Sprik
Dean Dahlvang

Other Contributors
Jason Springel - Thank you for your assistance and guidance on the Traditional Grades Calculations report.
Adrian Carlson - Thank you for the primary development of the Gradebook - Percent Change and Gradebook - Section Metrics reports

Version Info

1.0 (2018-05-23)
- Initial Release

1.1 (2018-06-19)
- Updated Manual Override Grades report to work with PT Pro gradebook.

1.2 (2018-08-10)
The following reports have been updated.
- Class - Low Grades
Users can multi-select the grades to be included in the report.
- Class - Student Assignments Status
Report lists all YTD assignments for a selected student.
- Stored Grades - Missing Grades
The report contains an All Terms filter option.
- Stored Grades - Low Grades
User can now multi-select the grades to be included in the report.

1.3 (2018-10-28)
The following reports have been added to the bundle.
- Gradebook - Categories
View a list of teacher gradebook categories.
- Gradebook - Class Descriptions
View a list of teacher class descriptions and custom names.
- Gradebook - Section Readiness
View a list of verified/unverified gradebook sections for a selected store code.
- Gradebook - Teacher Preferences
View a list of teacher gradebook preferences.
- Gradebook - Traditional Grade Calculations
View a list of traditional grade calculation setups for each class.

1.4 (2018-11-07)
The following reports have been updated.
- Gradebook - Traditional Grade Calculations
Added Filter to include/exclude courses that not store grades.
- Stored Grades - Search (w/ Log Info)
Added Filter to view only modify stored grades.

1.5 (2019-05-09)
The update includes the following:
- Class - Grades and Assignment Scores
Added Current Grade & Percent for selected store code.
Assignment Status Codes ( Missing, Late, etc) has been added for each assignment.
- Class - Student Assignments Status
Added report filters for Store Code and Assignment Status Code.
Added Student Number, Student Name, Student Grade Level and Store Code to the report results.
- Class - Grade Verification
Added Course Name to report results.
- Class - Grades Search
The Class - Low Grades report has been renamed to reflect the multi-select grades functionality.
- Stored Grades - Honor Roll
Added option for viewing Honor Status for all store codes.
- Gradebook - Out of Sync Numeric Grades
New Report - Shows all out of sync grade book numeric grades.

1.6 (2019-06-10)
- The Gradebook - Out of Sync Grades report now includes an edit link for the stored grade.

1.7 (2019-07-12)
- An ~[cust.insertion_point:pscb.grading] was added to the Grading Reports menu (PSCB_grading.html)
- This provides users with a method to add links for their own custom grading reports to the Grading Menu.

1.8 (2019-11-05)
- Updated the Gradebook - Traditional Grade Calculations report. The report is now compatible with PowerSchool versions 12.x - 19.x.

2.0 (2020-04-07)
- Sql coding updated for all reports.
- Added auto generated drop-down menu options to the column filters in all reports.
- This updated bundle includes 15 PSCB user enhancement requests.

2.1 (2020-04-11)
- Fixed a display issue with the Stored Grades - By Course/Teacher report.
- Added additional report filter to several reports.

2.2 (2020-11-16)
- Fixed a display issue with the Stored Grades - Honor Roll report.
- Added additional report filters to the Gradebook - Update Status report.

2.3 (2021-01-27)
- Updated the Stored Grades - Missing / Blank Grades report.
- Added new report: Stored Grades - Duplicate Grades.

2.4 (2021-02-18)
- Added student grade level to Out of Sync Grade reports.
- Added Classes not updated in X days option to Gradebook - Update Status report.
- Added GPA Points, Potential Credits, Earned Credits and Credit Type to Stored Grades – Search report.

2.5 (2021-03-31)
- Added two new reports.
Class - Assignment Metrics
Class - Category and Assignments Summary

2.6 (2021-04-08)
- Added Department to the following reports.
Class - Assignment Metrics
Class - Category and Assignments Summary
- Added Category Weights to the Class - Category and Assignments Summary report.
- Added alternate row shading by selected report column to the Class - Grades and Comments report

2.7 (2021-04-10)
Fixed incorrect menu link for the Class - Grades and Assignments report.

2.8 (2021-04-25)
- Added Student Earned Credits Summary By Credit Type report.

2.9 (2021-05-23)
- Added an Out of Sync Grade/Percent validation feature to the following reports.
Gradebook - Manual Override Grades
Stored Grades - Search (Grade Modifications)

3.0 (2021-07-05)
- Added Year filter to Stored Grades - Honor Roll report.
- Special thanks is extended to Adrian Carlson as the primary developer of the following two new reports.
Gradebook - Percent Change
View a list of students who have a specified percent change between two terms.
Gradebook - Section Metrics
View section metrics for selected reporting term, teachers and departments.

3.1 (2021-12-16)
New Report: Class - Grades By Activity
View student grades for a selected activity and grade reporting term.

3.2 (2022-01-30)
Updated Report: Gradebook - Update Status
The report will now include sections where the teacher has not yet entered assignments for the term and the update status date is 0/0/0.

3.3 (2022-04-22)
Updated Report: Class - Grades Verification
The report now includes functioning report filter options for All Teachers and Selected Students.

Powerschool Compatible Versions

21.x, 20.x

Additional Plugin Requirement

The following PSCB plugins should be installed prior to the installation of this reports bundle.

PSCB - Base Resources
PSCB - Custom Reports (_Home Page)

Installation

Install in System > System Settings > Plugin Management Configuration

Do not unzip the plugin. Install the entire zip file. Be sure to enable the plugin once it's installed.

If you are updating, you can now click on the Plugin name and then use the Update button, and then browse to the new file and click Submit and it will then load the update and then ask you to enable it.

Instructions

Select a school and go to the Powerschool start page.
Click on the PSCB Custom Reports link on the left navigation menu.
Click on the Grading link to access the Grading Reports menu.

Tags:

Report Type: 
Web Based Report
Compatible PS Versions: 
21.x, 20.x
Plugin: 
Y
CPM Import Friendly: 
Y

Comments

If a teacher has not entered any grading information for a term, no gradebook Date/Time stamp is created.

Without that date information the report can not determine whether the last grade book update for the class was longer than "x" days. As a result that section is not included in the report results.

PSCB is working another report that will show the gradebook update status for all classes. If a class has not yet entered any assignments the Last Update date will appear as 00/00/0000.

--
Rob Staats
PSCB Development

PSCB - Custom Reports (Grading) - there is no link to upload with new version 3.0.

Ron Bye

You will only see the download link if you have logged in as a PDS registered user.

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Rob Staats
PSCB Development

For some reason, we've noticed several sections that don't display any records when running the Class - Grades and Assignment Scores report. Viewing the teacher's gradebook through the PTP admin view, we can see that there are assignments and grades that exist. Grades display for other teachers that teach the same course and three other courses taught by the same teacher that is resulting in 0 records DO display correctly. I have deleted and re-installed the plugin, including updating to the new version 3.0 and the problem remains. I have also updated the base resources to 3.4.

You need to review the course and PTP preferences for these sections to determine the reason for the assignment scores not appearing.

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Rob Staats
PSCB Development

Thanks for the quick reply. Looking over the section details, other than the options that can (or should) be different like the periods the class runs, section number, and max enrollment all of the settings are the same throughout each section taught by the teacher in question. The sections that are displaying no records take place across multiple periods, so I had a thought that may be the reason for assignments not displaying. Unfortunately, I found a teacher at our other campus that teaches the same class across multiple periods and the assignments and scores display as expected. Any other thoughts of what may potentially be causing this issue?

Hi, happy almost Friday. It would be great to have some sort of way to run a stored grade search on graduated students. Even when you go back previous years because students have graduated you cannot run any of the stored related reports. It seems like the testing report does pull all instances, so something like that? Thank you!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

PSCB has no plans to developed a Stored Grades Search for graduated students.

The best way to retrieve this information is by exporting historical grades for a selected group of students (graduated).

--
Rob Staats
PSCB Development

Hi Guys,

When I select Assignment Metrics for grading, and I select all teachers it does not filter for Cuschoolid. Is this by design or is there a bug? When I select a specific teacher the filter works fine

Thanks for your help

Doug Robertson

Confirm that you have updated to v3.0 of the plugin.

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Rob Staats
PSCB Development

Hi there,

Thanks your for your response and I have confirmed that we are on version 3.0

Doug Robertson

If you would like to setup a Zoom conference to review this issue, please send your contact information to pscb.development@gmail.com

I will then contact you to schedule a Zoom session.

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Rob Staats
PSCB Development

Hi,
I was reviewing some grades and I noticed one of our classes is only showing 2 enrollments. But there are 22 students enrolled in that class. When I run from the Scheduling Reports > Students Enrolled in a Course, I see the 22 enrollments. Any idea why its only showing 2 in the grading area? Thanks

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

Check the class enrollment exit date for the missing students. For active students the exit date should be one day after the date the class ends.

Ex: If the class ends on 6/23/22 than the student enrollment exit date should be 6/24/22.

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Rob Staats
PSCB Development

Hi Ron,
They all have the same exit date. Any other suggestions? Thanks!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

Go to Special Operations and reset class counts and section enrollments.

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Rob Staats
PSCB Development

Still nothing, any other ideas?

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

I do not have a honor roll method in my dropdown. What am I missing? Thanks

Sorry, we figured it out!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

What was th issue you corrected?

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Rob Staats
PSCB Development

I think if the Class - Student Assignment Status could be grouped by student and then be able to organize the grades by percent that would be helpful. Special education teachers like to look at all of the missing/failing/or low assignment grades of every class a student is in. If this could be done all in once spot that would be helpful. If there was either an option to sort out the higher grades or order them by percent for a student that would be great

Zachary Pringle

How would I customize the draw slide out for the Out of Sync Grades. We have grade changes locked down via the student screen to only certain staff members however when running the Out of Sync Grades report when I have the page permissions turned on there doesn't appear a way to assign the page permission to just the security group.

Steps
System > Access to Page Permissions > Drop down = ON > Click Submit
Go back to Start page >
PSCB Custom reports > Grading > Gradebook Out of Sync Grades > Notice the yellow bar at the bottom for Modify access privileges for this page

Click the letter grade under stored that is out of sync > Notice the slider drawer does not have the yellow bar to make this view only or None

Love the report and we would like all user to have access to check the report but only some users to have modify access after clicking on the letter grade that is out of sync to make a correct.

Thoughts

Thanks in advance for all you do!

-Shannon

Thanks for bringing this to our attention We will explore options for setting permissions for the slide out panel

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Rob Staats
PSCB Development

Is there any way you could provide a report that shows the teachers that do not have any grades entered in their gradebook for a specified
reporting term? This would be extremely helpful.

The PSCB - Custom Reports (Grading) plugin includes a Gradebook - Update Status report.
https://www.powerdatasolutions.org/content/pscb-custom-reports-grading

The report will display an update status date of 0/0/0 for teachers that have not yet entered assignments for a specific section and term.

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Rob Staats
PSCB Development

The Assignment Metrics will only work when selecting one teacher at a time. Is there a way for it to run for all teachers?

The "All Teachers" option should work for this report. Confirm that you have selected a term before submitting.

Also confirm that you have installed v3.2 of PSCB - Custom Reports (Grading) plugin.

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Rob Staats
PSCB Development

I updated from v3.0 to v3.2 and it works perfectly, thank you for the quick reply!

The Class-Grades Verification report does not work when All Teachers or Currently Selected Students is selected. It only works with a single teacher selected. Is there something we may be doing incorrectly?

Thanks for bringing these issues to our attention. Both will addressed in the next release of the report.

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Rob Staats
PSCB Development

Our vocational school services 6 different schools. They want to know if home_room can be added to Stored Grades by Student? Each school was created and put in for each student under home_room. Or is there the possibility to be able to change one of the fields that we don't need to another field?

Phyllis Savoy

Send your email address to me at pscb.development@gmail.com. I will send modified versions of the report that include the homeroom.

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Rob Staats
PSCB Development

Is it possible to get what each students category averages are for a grading period as an admin report? I know teachers can do it through PTP, but I am looking to be able to find for example all 6th grade students what their test average is, what their HWK average is, projects, etc.

This report request has been added to the PSCB enhancement list. Development of the report is scheduled for summer 2022.

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Rob Staats
PSCB Development

The old custom reports bundle had a report for Teacher Pass Rate. Is that available in the PSCB reports? I can't seem find it. Thanks.

Hi,
Im running the report and all of the category weight - calculation Items are showing at (20) (40). When I review a teacher's, all of the correct calculations and categories are showing correctly. Any idea how to fix that? Thanks!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

Send screen shot of issue to pscb@pscbdevelopment.com

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Rob Staats
PSCB Development

Hi Rob,
Our PowerSchool has been cleaned up and we are still not seeing category weights show up correctly on the report. We did transition to setting up most category weights through the district, that may have something to do with it? Thanks again!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

Hi,
Im running the report and all of the category weight - calculation Items are showing at (20) (40). When I review a teacher's, all of the correct calculations and categories are showing correctly. Any idea how to fix that? Thanks!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

Hi,
This report is still not working correctly, but we think it may be because those are classes where calculations are set at the district office. Is there a way to have it look either or? It makes this report hard to use to review. Thanks!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

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