PSCB - Custom Reports (Attendance)

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Version 2.9

Description

This bundle includes 23 attendance reports organized into 4 categories.

Daily Attendance

    Daily Attendance - Audit Changes
    Daily Attendance - Consecutive Days Absent
    Daily Attendance - Count / Points
    Daily Attendance - Current Date Summary
    Daily Attendance - Selected Date / Date Range
    Daily Attendance - Search by Frequency

Meeting Attendance

    Meeting Attendance - Audit Changes
    Meeting Attendance - Count / Points
    Meeting Attendance - Current Date Summary
    Meeting Attendance - Selected Date / Date Range
    Meeting Attendance - Search by Frequency
    Meeting Attendance - Teachers Missing Attendance

School Attendance

    School Attendance - Chronic Daily Absent Metrics
    School Attendance - Daily Attendance Metrics
    School Attendance - Daily Attendance Percent
    School Attendance - Daily Attendance Summary by Date
    School Attendance - Daily Attendance Summary by Date/Code

Student Attendance

    Student Attendance - Chronic Daily Absent Alert
    Student Attendance - Daily Absent/ADA Summary Totals
    Student Attendance - Daily Absent/Monthly Summary
    Student Attendance - Daily Dates and Count Summary
    Student Attendance - Daily Historical Summary
    Student Attendance - Daily/Meeting Summary List
    Student Attendance - Meeting Dates and Count Summary

The bundle adds 2 reports to the Start/Functions Menu

    Daily Attendance - Selected Date Report (Modify)
    Meeting Attendance - Selected Date Report (Modify)

Note: The Daily Attendance - Audit report requires that the Audit attendance records box is checked on the School Setup > Attendance Preferences page.

Acknowledgements

PSCB Development Team
Rob Staats
Manjit Basra

Other Contributors
Adrian Carlson - Development of the Student Attendance - Meeting Dates and Count Summary report.

PowerData Solutions Contributors
Jason Treadwell
Brent Johnson
Brian Andle
Tim Scoff
Matt Freund
Roger Sprik
Dean Dahlvang

Version Info

1.2 (2018-05-23)
- Initial Release

1.3 (2018-06-09)
- Updated HTML 5 button links on two reports.

1.4 (2018-06-22)
Updated the # Days link on the Daily Attendance - Consecutive Days Absent report.

1.5 (2018-09-21)
Updated the Student Attendance - Daily Absent/ADA Summary Totals report. The report will now display attendance totals for a selected date range from previous school years.

1.6 (2018-10-18)
Daily Attendance - Selected Date Report (Modify). Home Phone added to the report results.
Meeting Attendance - Search by Frequency. Added Make Current Student Selection button.

1.7 (2018-12-01)
Daily Attendance - Selected Date Report (Modify)
- Added slide out pane for editing a selected daily attendance code.
- Report automatically refreshes after submitting a code change.

Meeting Attendance - Selected Date Report (Modify)
- Added slide out pane for editing a selected meeting attendance code.
- Report automatically refreshes after submitting a code change.

These reports provide an alternative option to the One Stop Attendance plugin previously published on PDS.

1.8 (2019-2-25)
- Fixed an error with the attmtg_edit.html file. Meeting Attendance codes can now be modified correctly.

2.0 (2021-02-07)
- All attendance reports are now school based only. We are currently developing new district based reports.
- Added additional report fields (Including track) and filter capabilities to most reports.
- Added over 15 enhancement requests submitted by the Powerschool community.
- Consolidated the Selected Date and Date Range reports into a single report (Daily and Meeting).
- Added 2 new reports.
Student Attendance - Daily Absent/Monthly Summary
Student Attendance - Daily Historical Summary

2.1 (2021-03-14)
- The Daily Attendance - Selected Date (Modify) and Meeting Attendance - Selected Date (Modify) reports are now 20.x compatible.
- Added Multi-Select attendance code filter option to several reports.
- Added Teacher filter option to the Meeting Attendance Report - Date Range report
- Added collapse/expand window option to several reports.
- Added additional report elements to the Student Attendance - Daily/Meeting Summary List report.
- The Daily Attendance - Consecutive Days Absent report has been temporarily removed from the bundle. This is due to compatible issues with the latest PowerSchool releases. PSCB is working on an update that will published when completed.

2.2 (2021-03-18)
- Added enroll status to 3 student attendance reports.
- Updated Daily Attendance - Consecutive Days Absent report to be compatible with Powerschool 20.x.

2.3 (2021-04-09)
- The Student Attendance - Daily Absent/ADA Summary Totals report now has an option to display grade level totals for a selected group of students.

2.4 (2021-05-16)
- Added new report: Student Attendance - Meeting Dates and Count Summary
- Special thanks to Adrian Carlson for permission to include this report in the PSCB Attendance bundle.

2.5 (2021-05-23)
- Added new report: Student Attendance - Daily Count/Dates Summary.
Note: The PSCB - Customization (Student Attendance Pages) plugin should also be installed for use with the PSCB – Custom Reports (Attendance) bundle.

2.6 (2021-12-31)
- Added 3 new reports
School Attendance - Chronic Daily Absent Metrics
Daily Attendance metrics for various student sub groups and a specified ADA Threshold.

School Attendance - Daily Attendance Metrics
Daily Attendance metrics for various student sub groups.

Student Attendance - Chronic Daily Absent Alert
Daily attendance list of students with a specified ADA Threshold.

2.7 (2022-01-08)
- Updated 1 Report
Meeting Attendance - Teachers Missing Attendance
Added Teacher Email link. When clicked it creates an email with address and message indicating the class/period that needs attention.

2.8 (2022-01-29)
- Updated 1 Report
Meeting Attendance - Teachers Missing Attendance
Added Meeting Attendance date to the teacher email message.

2.9 (2022-02-25)
- Updated Report: Daily Attendance - Selected Date Range
Report available at the district level

- New Report: School Attendance - Daily Percent
Report available at the district level and includes a multi-select school option.

Powerschool Compatible Versions

21.x, 20.x

Additional Plugin Requirement

The following PSCB plugins should be installed prior to the installation of this reports bundle.

PSCB - Base Resources
PSCB - Custom Reports (_Home Page)
PSCB - Customization (Student Attendance Pages)

Installation

Install in System > System Settings > Plugin Management Configuration

Do not unzip the plugin. Install the entire zip file. Be sure to enable the plugin once it's installed.

If you are updating, you can now click on the Plugin name and then use the Update button, and then browse to the new file and click Submit and it will then load the update and then ask you to enable it.

Instructions

Select a school and go to the Powerschool start page.
Click on the PSCB Custom Reports link on the left navigation menu.
Click on the Attendance link to access the Attendance Reports menu.

Report Type: 
Web Based Report
Compatible PS Versions: 
21.x, 20.x
Plugin: 
Y
CPM Import Friendly: 
Y

Comments

Thanks for bringing this to our attention. This will be addressed in the next release of the report.

--
Rob Staats
PSCB Development

The Student Attendance - Meeting Dates and Count Summary is not recognizing one of our attendance codes. (PN, for parent note, as an absence). Is there anything we can do in our PS instance to help get this code recognized for the output of this specific report?

((We tested other reports to make sure that the code is recognized as an absence code and it does appear on other reports in this area.))

I found the issue after looking at the code for the report. That particular Attendance code was missing an attendance category. This is no longer an issue for us.

I have downloaded the newest version of the Daily Absent/ADA Summary. When my schools run the report there is not a summary section to the report. Our schools use this summary weekly to provide attendance information to our district admin team. Is this something left out of the newest update?
Thanks for your help!

Lisa Q. Bracewell

That section has been moved. It is now part of the School Attendance - Daily Attendance Metrics report. The report is listed under the School Attendance section.

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Rob Staats
PSCB Development

That's it... Thank you!

Lisa Q. Bracewell

Hello,

Not sure how this would work with these reports, but It would be great to display the total # of meetings for the time frame selected both for missed and total days.

Report: Meeting Attendance - Teachers Missing Attendance

Integrating those items into the report would prove to be challenging. We have no current plans to add these features at this time.

--
Rob Staats
PSCB Development

Ok, thank you

Our version of PowerSchool is 22.5.1.1 (State of Alabama)
We have 9 PSCB plugins that are behind on versions but 22.x is not listed on the compatibility for these plugins. For example this plugin is 2.9 and we are on 2.7.
Question since we are new to PowerSchool: Should we remove the plugins, leave them alone until the compatibility is updated for our version, or go ahead and load them? Any direction would be most welcome!
Thanks again for all the good work,
Wade

All current PSCB plugins are compatible with PowerSchool version 22.5.1.1

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Rob Staats
PSCB Development

I'm having difficulties with all reports in this bundle. No matter what attendance code I select for a given report, nothing comes up. All other reports in the PSCB custom bundle are fine except Attendance.

Am I missing something with the setup on these?

Hannah Yen
Registrar
Cathedral Catholic High School
San Diego, CA

I need more information to investigate this issue.

If you would like to schedule a Zoom session to review this issue, I’m available on Monday, 8/29 at 2:00 pm (EST).

If this works for you, just send a Zoom invite to pscb.development@gmail.com.

Rob Staats
PSCB Development

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Rob Staats
PSCB Development

I am having trouble with the School Attendance - Daily Percent report. Both at the school level and the district level. The percent is not calculating. No matter the date range or school selection the percent always shows 100% with 0 Absents. Am I missing a setup step for this report to work?

Debbie Cabe
PowerSchool Data Auditor
Macon County Schools, NC

Please contact me via email or phone to schedule A Zoom session to review this issue.

Rob Staats
PSCB Development
pscb@pscbdevelopment.com
609 309-5328

--
Rob Staats
PSCB Development

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