PSCB - Custom Reports (Schedule Future Year)

Submitted by PSCB on Thu, 05/24/2018 - 3:12pm

View PSCB Plugin Directory

Version 2.2

Description

This bundle includes 11 Scheduling reports for the Future Year in PowerScheduler.

    Course Recommendations
    Course Recommendation Not Given
    Course Request Tally
    Master Schedule List - PowerScheduler
    Master Schedule List - PowerScheduler (Team/House)
    Student - No Schedule Requests
    Student - Non Scheduled Periods
    Student - Non Scheduled Requests
    Student - Request Tally
    Student - Scheduled Requests
    Student - Scheduling Setup (Next Year)

Acknowledgements

PSCB Development Team
Rob Staats
Manjit Basra
Michael Moore

PowerData Solutions Contributors
Jason Treadwell
Brent Johnson
Brian Andle
Tim Scoff
Matt Freund
Roger Sprik
Dean Dahlvang

Version Info

1.2 (2018-05-24)
- Initial Release

1.4 (2018-09-21)
- Student - Scheduling Setup (Next Year) report added to the bundle.

2.0 (2020-02-15)
- Updated all reports to match those found in the PSCB - Custom Reports (PowerScheduler) 2.0 bundle.

2.1 (2020-04-24)
- Fixed link error on the Course Request Tally report.

2.2 (2020-06-02)
- Added Student Non Scheduled Periods report

Powerschool Compatible Versions

19.x, 20.4

Additional Plugin Requirement

The following PSCB plugins should be installed prior to the installation of this reports bundle.

PSCB - Base Resources
PSCB - Custom Reports (_Home Page)

Installation

Install in System > System Settings > Plugin Management Configuration

Do not unzip the plugin. Install the entire zip file. Be sure to enable the plugin once it's installed.

If you are updating, you can now click on the Plugin name and then use the Update button, and then browse to the new file and click Submit and it will then load the update and then ask you to enable it.

Instructions

Select a school and go to the Powerschool start page.
Click on the PSCB Custom Reports link on the left navigation menu.
Click on the Scheduling (FY) link to access the Scheduling (Future Year) Reports menu.

Customization:

Tags:

Report Type: 
Web Based Report
Plugin: 
Y
CPM Import Friendly: 
Y

Comments

lmcclure

Fri, 12/14/2018 - 7:04am

When I run the Course Request Tally - I get no results. When I run the Student Request Tally - I get results. I'm not sure what I'm missing. We have the current versions for PSCB Reports. Any help/thoughts would be appreciated. Thanks.

lmcclure

Fri, 02/08/2019 - 1:20pm

Is anyone else having an issue with the Future Year Course Request Tally? All the other reports work, but this one does not pull anything. Would greatly appreciate any suggestions. All the requests appear in the Student Request Tally, but only one course request for one student appears in the Course Request Tally. I don't even have to click the submit button, it automatically appears. I have pulled the student's DDE Course Requests and can find no difference in the settings. This report would be a great help if I can get it to work. I have even deleted and replaced the plugin twice.

PSCB

Fri, 02/08/2019 - 1:54pm

Run the Course List report and confirm that the "Terms Offered" field has been populated correctly for all courses in PowerScheduler.

--
Rob Staats
PSCB Development

MBrock1

Tue, 06/25/2019 - 7:23am

Any chance of getting the Student Course Request Letter from the old CRB added to this list of reports?

Malissa Brock
Anderson School District 5
PowerSchool Data Manager

PSCB

Tue, 06/25/2019 - 8:32am

Malissa,

PSCB has no plans at this time to update the CRB Student Course Request Letter. I will add this request to the PSCB future projects list.

We currently have an alternative option you can consider. The PSCB - Customization (Student Requests Future Year) plugin is student custom page that the lists the student requests and recommendation for the future year. The page can be Mass Printed for a selected group of students if you have the AET Mass Print Student Screen 3.3 plugin installed.

Rob Staats

--
Rob Staats
PSCB Development

MBrock1

Sat, 07/13/2019 - 6:21am

Thanks Rob!

Malissa Brock
Anderson School District 5
PowerSchool Data Manager

ablazey

Mon, 12/09/2019 - 10:49am

Hi,
I added a course recommendation from the teacher side to see how the report views on the admin side. It did not pull the course recommendation I made. There may be an error in the coding. Thanks!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

PSCB

Mon, 12/09/2019 - 11:02am

Please confirm that the 2020-2021 year has been setup in Admin and PowerScheduler.

--
Rob Staats
PSCB Development

ablazey

Mon, 12/09/2019 - 11:11am

Yes it is set up. Thanks

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

dlandgraf

Mon, 02/03/2020 - 6:33pm

Is there a way to see recs for students not enrolled in a course with that teacher currently?

PSCB

Mon, 02/03/2020 - 6:59pm

Not with current reports in this bundle.

--
Rob Staats
PSCB Development

ablazey

Wed, 02/26/2020 - 9:44am

Hi,
I am logged in as a student, I wanted to see how it looks on their end and to make a video to help them select their classes. With customizations on, I cannot see it, but with them off I can. I am not sure if it is this set of reports on another that would cause this issue. Any ideas on how to troubleshoot or is this something you need to fix in the coding? Thanks!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

PSCB

Wed, 02/26/2020 - 10:43am

1. Confirm that you have installed the PSCB - Custom Public Portal v2.3 plugin.

2. In PowerScheduler confirm that you have Enable the grade level student registration screen for the PowerSchool Student and Parent Portal.

3. Navigate to: Start Page > School Setup > Parent/Student Access > CPP Pages Settings. Confirm that Student Schedule Requests preference is set to “Edit”.

--
Rob Staats
PSCB Development

ablazey

Wed, 02/26/2020 - 11:23am

All 3 are updated, the 3rd was not checked off. Now when I click class registration, I see a blank screen. Only the course catalog button is visible.

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

ablazey

Wed, 02/26/2020 - 11:25am

Figured it out, THANK YOU!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

ablazey

Thu, 02/27/2020 - 8:16am

Hi, We just ran the course recommendation report, when using the Recommended Course Name filter for one of our courses, the filter is off. If I select "No PE", the courses below do not all say "No PE". This only happens for that one course. Any ideas on how to troubleshoot?

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

PSCB

Thu, 02/27/2020 - 1:18pm

What are the course names that are incorrectly appearing when selecting "No PE" ?

--
Rob Staats
PSCB Development

ablazey

Fri, 02/28/2020 - 6:27am

I am see a lot of different courses. Its showing ones Ive recommended and ones I have not.

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

PSCB

Fri, 02/28/2020 - 10:59am

I can not duplicate the issue you described on any of our test servers.

If you would like to setup a phone conference or online review please contact via email.

pscb.development@gmail.com

--
Rob Staats
PSCB Development

ablazey

Fri, 02/28/2020 - 7:26am

Hi Can we please add Department for this report. Allowing department heads the ability to review all of their course requests would help them make determinations of overall course availability. It would help them answer questions on potentially opening or closing sections based on the overall enrollment in the department. Thank you!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

PSCB

Fri, 02/28/2020 - 10:56am

Department will be included in the next release of the report.

--
Rob Staats
PSCB Development

ablazey

Fri, 02/28/2020 - 11:31am

Great thank you!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

PSCB

Mon, 03/02/2020 - 10:42am

The PSCB - Custom Reports (Schedule Future Year) v2.0 includes the Course Department in the Course Request Tally Report.

--
Rob Staats
PSCB Development

jalbert

Wed, 03/18/2020 - 10:33am

Hello,

I noticed that the course recommendations report is showing the same recommendation for each student twice, even though the teacher only recommended them once. We used the "Split and Commit" function this year when committing our schedule, creating two semester-long sections for each year-long course. Could this be the reason the double recommendations are showing up in the report? Or is there possibly another reason? and a fix?

Joseph Albert

PSCB

Wed, 03/18/2020 - 10:53am

The "Split and Commit" function is most likely the reason for the duplicates. I will investigate a fix.

--
Rob Staats
PSCB Development

jalbert

Thu, 03/19/2020 - 12:29pm

Awesome, thank you!

Joseph Albert

ablazey

Thu, 03/26/2020 - 9:41am

Hi,
So I ran the Student Scheduled Requests to see how many student selected one of our classes (5 students did). BUT when I ran the Course Request Tally the course is not there. Can you please advise what I can do to fix or maybe somethings wrong on the back end? Thanks!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

PSCB

Thu, 03/26/2020 - 11:33am

Run the Course List report and confirm that the "Terms Offered" field has been populated correctly for all courses in PowerScheduler.

--
Rob Staats
PSCB Development

ablazey

Fri, 03/27/2020 - 7:52am

Thank you, that worked! This is a first year using the scheduler fully, we were previous using pen and paper, so a lot of this set up is new for us. Having these reports helped me push them to stop doing that. Thank you!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

jalbert

Thu, 04/09/2020 - 12:53pm

Hi there,

I'm glad I saw this post because this is the problem I am having with this report. Do I have to update that field for each course individually? Or is there a better, faster way?

Joseph Albert

PSCB

Thu, 04/09/2020 - 2:39pm

In PowerScheduler:
Navigate to Functions / Auto Fill Course Information
Enter the Valid Terms and Submit

--
Rob Staats
PSCB Development

ablazey

Mon, 04/13/2020 - 2:36pm

When I run the course requests tally report and I select one of our courses, a bunch of courses that are not that course are displayed. Any ideas how to troubleshoot?

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

PSCB

Tue, 04/14/2020 - 10:16am

What is the name of the course you selected and what are the names of the courses that are displayed?

Do you get the same result when you run the Course Request Tally in PowerScheduler?

--
Rob Staats
PSCB Development

ablazey

Tue, 04/14/2020 - 11:18am

The course is "No-PE Athlete" in the PE/Health Department and 61 other courses pull up from different departments.

I tried in PowerScheduler and it was the same.

If I choose department, then "No PE Athlete" I get just Health.

Thank you!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

PSCB

Tue, 04/14/2020 - 11:29am

The issue is most likely the result of the Course Name contain a "-" in the name.

Do you have any other course names with a "-". If yes, do you get the same results when selecting that course?

--
Rob Staats
PSCB Development

ablazey

Fri, 04/17/2020 - 8:48am

Oh man, you are right. Thank you!

Alison Blazey
ablazey@ehtp.org
Data and Systems Manager
KIPP NYC College Prep

jalbert

Wed, 04/22/2020 - 11:16am

Hi there,

I'm having issues again with the Course Request Tally report. When I click on the number of requests under a particular grade level, I get an error page that tells me "the page you requested could not be found on this server" (error 404)... is this an issue with my internet server? Or could it be something with the report?

Joseph Albert

PSCB

Wed, 04/22/2020 - 12:32pm

Thanks for bringing this issue to our attention. This a link error in the report. A corrected version will be posted on Friday.

--
Rob Staats
PSCB Development

jalbert

Wed, 04/22/2020 - 2:10pm

Awesome, thank you!

Joseph Albert

mlewis

Wed, 07/22/2020 - 8:35am

When logged in as a guidance counselor and I try to mass print a screen, I can see every report I see as an admin but I can't see "Requests Future Year" as an option for the guidance counselor. (I can see daily attn, meeting attn, ... All Enroll, and Log summary). I have gone to page permission and given full access just in case but still not seeing this particular report in the drop down list.

mlewis

Wed, 07/22/2020 - 12:25pm

I think I found the problem by checking the box next to "request management" under the guidance counselor user group role.

lmcclure

Wed, 01/13/2021 - 11:29am

The report would be perfect if it would also show courses that have no requests - courses with zero requests. We are having to cross match courses for Admin to find the courses no one is requesting. Unless there is another way I'm not privy to..... thanks.

PSCB

Thu, 01/14/2021 - 1:57pm

If a request is not created for a course, no record is created.

Thus, if no course requests are created, there are no existing records to count.

--
Rob Staats
PSCB Development

roman.gaddis

Thu, 02/18/2021 - 6:44am

We noticed duplicate recommendations if the student is enrolled in more than one section with the same teacher. The teacher makes the recommendation but the report pulls more than one recommendation. In the database there is only one recommendation. Any reason this may be happening?

dbridgeforth

Tue, 04/20/2021 - 9:33am

For some reason I am having a student that is coded as Transferred Out showing on this report. I have nothing checked in schedule this student. I also went into the code and placed "and s.enroll_status = 0" under the schedule FY in Custom Page Manager. The report is still running with the same outcome with the transferred student in it.... I altered the student_request_tally_FY.html file. Anything I am missing with this?

Dana Bridgeforth

PSCB

Tue, 04/20/2021 - 12:09pm

Run the Student Request Tally Report in PowerScheduler. If the student and course request are listed, this indicates that a request was assigned, but not deleted before the student was transferred out.

Click on the Make Current Student Selection button.
Navigate to the student's requests screen.
Delete the the request.

--
Rob Staats
PSCB Development

dbridgeforth

Tue, 04/20/2021 - 12:33pm

Ugh! I should have thought of that. Thank you! Going to remove my additions to the Custom Page Manager. Thank you for your guidance.

Dana

Dana Bridgeforth

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